Start or schedule a Google Meet video meeting - Computer (2024)

You can set up or start a new Google meet video meeting from:

• Meet
• Gmail
• Google Calendar
• Google Chat (mobile only)
• Another scheduling system

Start video meetings using Google Meet on your computer

Start Google Meet video meetings from Gmail

1. Open Gmail.
2. In the Meet section,click New meeting.
3. To send the meeting invitation via link or email, click Send invitation.
   • To copy the meeting invitation details, click Copy meeting invitation.
   • To send an email invitation, click Share via email.
4. When you’re ready to join the meeting, click Join now.
5. Before you join your first meeting, make sure you allow permissions for your Microphone and Camera. Once you havegranted permission:
   • To turn your microphone on or off, click Microphone.
   • To turn your camera on or off, click Camera.
6. To jointhe call, click Join now.
7. To end the call, click Leave call.

When you create an event on Google Calendar, you can add a video meeting link.

• Google Workspace users:You can also add a dial-in number to the Calendar event.
• Google WorkspaceEssentials users: You can't schedule a meeting inGoogle Calendar.

Important:Guests can forward the meeting link to other people. If an uninvited person tries to join , a meeting participant from your organisation must accept their request. For meetings organised by a personal Google Account, only the meeting creator can admit these participants.

1. In Calendar, create an event.
2. Click Add guests.
3. Enter the names or email addresses of the people that you want to invite.
4. Click Save
5. To notify guests, click Send.

Use host controls to manage who can join your meetings.

1. In Google Calendar, select an event.
2. Click Settings .
3. In the 'Host controls' tab, under 'Meeting access', choose a meeting access type:
   • Open: Anyone with a meeting link can join your meetings. No one has to knock.
   • Trusted: Anyone within the host's organisation can join without knocking. Anyone outside the organisation, but invited through a Google Calendar event, can join without knocking. Everybody else must knock.
   • Restricted: Anyone invited through a Google Calendar event or from within the meeting by a host can join. Everyone else must knock.
     • Not available for consumer users.
4. Optional: To choose if you must join the meeting before anyone else, turn on 'Host must join before anyone else'.
5. Click Save.

Tip: Settings are at the meeting level, so different meetings can have different meeting access options. Recurring meetings keep the same settings as the first meeting.

Schedule a video meeting in another scheduling system

1. Start a video meeting from Gmail or Meet.
2. Copy the meeting details to an event created in your scheduling system.

Learn about default settings

• Enterprise users: All new meetings are set to 'Trusted' and your guests can join before you by default.
• Education users: New meetings created through Google Classroom are set to 'Restricted' and your guests can't join before you. All other new meetings are set to 'Trusted' and your guests can join before you by default.
• Consumer users: All new meetings are set to 'Trusted' and your guests can join before you by default. Anyone invited through a Google Calendar invite is considered 'Trusted'.

1. On your computer, open Google Calendar.
2. Create a new meeting and add guests.
3. In the Google Calendar meeting invitation, open Host controls .
4. Turn on Host management.
5. In the 'Guests' tab, turn on Everyone is a viewer by default.
6. Optional: Add contributors.
   • To add contributors, add guests to the invite.
   • Tip: If their email isn't displayed, make sure that they're first added to the invite.

Learn how to assign view-only role in Google Meet.

Hosts can enable certain features to start automatically when a meeting begins, like record the meeting, transcribe the meeting and take notes with Gemini.

1. When creating a meeting, click Video call options Meeting records.
2. Select one or more features that you want to enable:
   • 'Record the meeting'
   • 'Transcribe the meeting'
   • 'Take notes with Gemini'

Tips:

• Participants who join a meeting where the host has enabled these features get an on-screen warning message.
• Even if these features are enabled to start automatically, they won't start until the host or co-host joins the meeting.